Frequently Asked Questions

How do I submit a bid or proposal?

Submission instructions, including the closing date, time, delivery method, and required documents, will be included in each opportunity posting. Bidders are responsible for ensuring their submission is received before the specified deadline.

Can I submit my bid after the closing time?

No. Late submissions will not be accepted unless otherwise stated in the opportunity documents.

How will I know if an addendum has been issued?

Any addenda, clarifications, or updates related to a posted opportunity will be published with the original posting. It is the bidder's responsibility to check for updates before submitting a bid.

Can I ask questions about a bid opportunity?

Yes. Questions should be directed to the contact person identified in the opportunity documents. Questions may only be accepted up to the deadline specified in the posting.

How are bids evaluated?

Evaluation criteria vary depending on the opportunity and will be outlined in the solicitation documents. The Municipality is not obligated to accept the lowest bid or any bid submitted unless otherwise specified.

When will the successful bidder be notified?

The successful bidder will be contacted after the evaluation and approval process has been completed. Where applicable, award information may also be posted on this website.

Do I need to be a local contractor or supplier?

No. Opportunities are open to qualified suppliers, contractors, and service providers who meet the requirements outlined in the solicitation documents.

Are bid documents free to access?

Unless otherwise stated, bid documents posted on this website may be viewed and downloaded free of charge.

How do I find out about future opportunities?

Interested parties are encouraged to check this page regularly for updates and new opportunities.

Does the Municipality reserve the right to reject any or all submissions?

Yes. The Municipality reserves the right to reject any or all submissions and to cancel, revise, or reissue an opportunity where it is in the Municipality's best interest to do so, subject to the terms outlined in the solicitation documents.

This question tends to head off many of the conversations that arise when a bidder assumes the lowest price automatically wins.

Who do I contact if I have questions about this page?

Questions regarding procurement opportunities, surplus asset sales, or land sale opportunities may be directed to:

Municipality of Souris-Glenwood
Phone: 204-483-5200
Email: [email protected]